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Procurement SupportFor: Procurement Officers, City Attorneys
Procurement Evaluation Checklist
Structured checklist covering regulatory compliance, data security, ADA boundaries, contract terms, deployment timeline, and pricing transparency for behavioral screening procurement.
This checklist provides a structured evaluation framework for procurement officers, command staff, and legal counsel evaluating behavioral screening vendors for law enforcement hiring. Each section maps to a compliance, security, or operational requirement that should be verified before contract execution.
1. Regulatory and Legal Compliance
- Vendor confirms instrument operates within the ADA pre-conditional-offer boundary. No medical examinations or disability-related inquiries are conducted before the conditional offer.
- Vendor provides written confirmation of EEOC compliance for pre-offer data collection scope.
- For California agencies: instrument aligns with CCR Title 11, Section 1953(d) pre-offer/post-offer boundary requirements.
- Vendor identifies the empirical or regulatory basis for the behavioral constructs assessed (e.g., POST dimensions, validated job analyses).
- FCRA/ICRA disclosure requirements are documented for third-party data collection per POST Bulletin 2024-08.
2. Data Security and Privacy
- Data is encrypted at rest (AES-256 or equivalent) and in transit (TLS 1.2+).
- Platform architecture implements controls aligned with CJIS Security Policy requirements as a best-practice measure. Platform data does not constitute CHRI.
- Applicant PII data retention and deletion policies are documented and configurable.
- Multi-tenant data isolation is confirmed (no cross-agency data visibility).
- Vendor documents security controls including encryption, access control, audit logging, and data isolation practices.
- Data residency confirmed within the United States.
3. Product Capability
- Screening output is formatted as an investigative brief for trained background investigator review, not an automated suitability determination.
- Applicant-facing questionnaire is designed to meet ADA accessibility standards (WCAG 2.1 AA target).
- Platform supports role-based access control (RBAC) for investigators, administrators, and command staff review roles.
- Applicant capacity meets agency annual hiring volume requirements.
- Report output supports PDF export and print formatting.
4. Pricing and Contract Terms
- Pricing is transparent and published (no hidden per-applicant fees or overage charges).
- Annual subscription term with documented renewal and cancellation terms.
- Master Services Agreement available for legal review prior to execution. See MSA reference.
- Vendor accepts standard government purchase orders or cooperative purchasing agreements.
5. Deployment and Support
- Cloud-hosted platform deployment (no on-premise infrastructure required).
- Deployment timeline from contract execution to first applicant screening is documented.
- Investigator training program is included in the subscription.
- Support escalation path and response time SLAs are documented.
- Platform uptime SLA is documented (target: 99.9%+).
Acquisition support
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Review screening workflow, report structure, procurement fit, and deployment requirements with the Forevue team.